Documents you need to apply for a Mortgage Loan

If you’re unsure which documents you need, we’re here to help.

The property documents you need to have

The property documents will generally need to be provided by the seller or the real estate agency handling the sale. These include:

Land Registry Certificate

This document certifies that the property belongs to the seller. It contains the entire history of the property, including any existing registrations. Since it is valid for only six months, make sure it is up to date. If it is not, ask the seller to obtain a new one from the Land Registry Office or through the Predial Online platform.

Property Tax Booklet (Caderneta Predial)

This is another document you need to provide when applying for a mortgage loan. It contains the description and location of the property, its taxable value, and the identification of the owner (which must match the information in the Land Registry Certificate). It is used as the basis for calculating the Municipal Property Tax. The seller can obtain it for free on the Tax Authority Portal.

Energy Certificate

This document became mandatory in 2013. It is issued by authorized technicians from the Energy Agency (ADENE) and evaluates the energy efficiency of the property on a scale from A+ (very efficient) to F (inefficient). It contains information that you should review carefully, as it not only identifies the causes of a lower energy rating but also suggests alternative solutions for improvement and their respective costs. Additionally, it shows the potential impact on the rating if the recommended improvements are made.

Condominium Fee Statement

The condominium fee statement became mandatory as of April 2022 if you are buying a second-hand property. It provides details about the condominium fees as well as any outstanding debts of the property owner. You can waive this requirement if you choose, with the waiver being recorded in the deed. However, if you do so, any outstanding debts of the seller will become your responsibility.

Usage License

This document is no longer required for submission according to Article 1, section y) of Decree-Law No. 10/2024 of January 8th. However, if the seller does not provide it, our advice is to obtain it from the local City Hall if the property was built after 1951. It identifies the type of use permitted for a particular building or unit (residential or non-residential), helping you avoid future issues. Please note that financial institutions still request this document, as it is required for the property appraisal.

Housing Technical Data Sheet

This is only mandatory for properties built after 2004, but it has also been exempted from presentation by Article 1, section y) of Decree-Law No. 10/2024 of January 8th. It contains information related to the architectural project of the property as well as its technical characteristics. It also includes any alterations made to the property’s construction. You can obtain it from the City Hall in the area where the property is located. Financial institutions also request this document, as it is essential for conducting a proper property appraisal.

Documents Required for Property Appraisal

To conduct the property appraisal, the financial institution will need the Land Registry Certificate, the updated Property Tax Booklet, the property floor plans, the Technical Data Sheet (if available), as well as the Usage License.

Your Required Documents

In addition to the identification documents of the mortgage applicant, financial institutions generally require the following:

• Last three payslips
• IRS declaration from the previous year
• Proof of employment contract (if applicable)

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